Staff Online Recruitment Process

Below is a summary of the personnel online recruitment procedure. Before beginning the online recruitment process, please see the training guides for the PageUp System.

1. Hiring Department:

A. Using your myBama user name and password, develop an online job Requisition completing all suitable fields, and submit the appropriation through the appropriate approval procedure by picking and going into in the correct approval names. View more details on how to develop a requisition from an authorized position description.

* If you do not have a user name and password for the UA On-Line Recruitment System, call your Partner.

** You should have an approved position description in order to produce an appropriation. View more information on how to develop a position description.

B. If the position is to be marketed beyond the UA’s website consist of a copy of the position advertisement in the Job Requisition (an abbreviated advertisement can be used) in addition to the venues and dates of publication. View the standards for advertising tasks.

* Human Resources recommends that all exempt task recruitments be promoted in venues beyond the UA site.

2. Department Head, Director, Dean and Vice-President:

A. Review and authorize, as proper, the Requisition. Submit it to the next approval level by clicking on the “approve” button.

3. Human Resources Business Partner:

A. The HR Business Partner may call the Hiring Department to settle the search plan (marketing and search committee) and/or open and closing date of job.

B. The HR Business Partner will authorize the appropriation which posts the position on the UA Recruitment website as of the Actual Open Date. The HR Business Partner will likewise post the appropriation to the UAStaffJobs Facebook and Twitter accounts if appropriate.

4. Hiring Department:

A. Posts authorized task statement on any advertising location outside UA’s site utilizing the format listed in guidelines for advertising jobs.

5. Human Resources Business Partner:

A. Verifies that applicants that apply before the job close date meet minimum credentials as advertised, gets extra info if required. For EEO 1 jobs, a review will likewise be completed by the Provost’s office.

B. Changes the status of the applicants to “Forwarded to Department” or “Not Selected for Interview” as suitable.

6. Hiring Department:

A. Reviews applications by means of the online system. View more details on how to handle and review applicants.

B. Runs and evaluates the EEO Report to determine if a good and qualified candidate pool has actually been gotten. If not achieved, identifies extra recruitment efforts and, if required, contacts the HR Business Partner.

C. Determines which candidates are to be spoken with, alters the status of each candidate to be spoken with to “Selected for Interview.”

7. Hiring Department:

A. Conducts interviews of chosen applicants and alters the status of the interviewed candidates to “Interview Complete” and the status of the candidates not spoke with to “Not Hired’ with the proper not employed reason.

B. Changes the status of the candidate to the proper background check and/or MVR status. * Please note the applicant will vanish from your view while the background check is in process.

C. Upon receipt of an acceptable Background Check and/or MVR report, Talent Acquisition Specialist will alter the applicant status to “Finalist Recommendation.”

D. Changes status of candidate to “Create Offer for Approval” and finishes Offer Card info, and submits the Offer Card through the approval process by choosing the suitable variety of system approvers.

View more information on how to develop a deal.

8. Human Resources Business Partner:

A. The HR Business Partner reviews the Offer Card for acceptable background investigation details i.e. acceptable MVR, background check and proper validations on choice and payment, and makes suggestions as suitable. If additional approval is required, updates number of offer card approvers.

* Please keep in mind if a salary is above the 3rd Quartile the wage will require Presidential Approval.

9. Department head, Directors and Deans:

A. Reviews Offer Card for suitable validations and authorizes, if appropriate, and submits the Offer Card to the next approval level by clicking on the “authorize” button.

10. Vice President/ President:

A. Reviews Offer Card for proper validations, approvals and recommendations, and approves if suitable.

B. If Vice-President/President does not authorize the Offer Card; the Offer Card will be declined up until additional details can be supplied by the Hiring Department.

11. Human Resources Business Partner:

A. Once proper approvals have been gotten; the HR Business Partner will produce the offer letter and will send to the hiring department for approval.

B. Once the offer letter phrasing is approved, the HR Business Partner will authorize the Offer Card and will change the applicant status to “Online Offer Made”.

12. Hiring Department:

A. Change the status of staying candidates to “Not Hired” with the suitable not hired factor.

B. Starts Onboarding procedure for New Applicant. View more information on how to handle the onboarding procedure.

13. Human Resources Business Partner:

a. When the applicant transfers to a status of “Offer Accepted Form Complete”, HR will alter the status of appropriation to “Filled”.

B. The HR Business Partner will include the CWID to the deal card and will email the CWID to the applicant and the Hiring Manager. The applicant’s status will then be changed to “CWID Assigned”.